We´re Hiring: Are You Genesta´s new Administrative Assistant?

Job Title: Administrative assistant

Location: Stockholm (with cross-border support as required)

Job Summary:

We are looking for a highly organized and efficient Administrative Support to join our team. This role will primarily support the Directors while also providing general administrative assistance across the organization. The key focus of this position will be to enhance the effectiveness of senior leadership by handling administrative tasks, improving the quality of presentations and communications, and ensuring all documents and processes are well-organized and easily accessible.

This position is ideal for someone who is organized, proactive, detail-oriented, and capable of managing multiple priorities simultaneously while supporting a fast-paced environment in a private equity investment management firm.

Key Responsibilities:

• General Support: Provide direct support to the organization including managing calendars, scheduling meetings, and handling correspondence.

• Presentation Support: Assist in the creation and improvement of presentation materials, focusing on formatting, graphics, pictures, and document updates (not content creation or writing).

• Document Management: Ensure that all documents are properly filed and stored in a consistent location.

• Meeting Coordination: Book and arrange internal and external meetings, including logistical coordination.

• Travel Booking: Arrange business travel for Directors and other team members, including flights, accommodations, and transportation.

• Expense Reporting Support: Assist with processing expense reports.

• KYC Support: Provide support for Know Your Customer (KYC) tasks, ensuring compliance and accurate record-keeping.

• Administrative Assistance: Assist with ad hoc administrative tasks for various teams, including organizing incoming sales memos and supporting team members with various operational tasks.

Qualifications:

• Experience: Minimum of 3-5 years of experience in a similar administrative support role, preferably in a corporate or investment management setting.

• Skills:

• Strong proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, etc.), with a keen eye for detail in formatting and design.

• Excellent organizational skills and the ability to manage multiple tasks simultaneously.

• Strong communication skills, both written and verbal, with a professional demeanour.

• Experience with document management system.

• Ability to work under pressure and prioritize tasks effectively.

• Knowledge of KYC processes and other compliance-related tasks is a plus.

• Discretion and ability to handle confidential information with professionalism.

Personal Attributes:

• Detail-oriented and highly organized.

• Proactive, with the ability to anticipate needs and solve problems independently.

• Ability to work collaboratively with a range of team members, including senior leaders.

• Flexible and adaptable to changing priorities.

• Strong work ethic and commitment to excellence.

Additional Information:

• This role is based in Stockholm but will require cross-border support as needed for other team members in the organization.

Key Objectives:

• Ensure a consistent and professional approach to presentations and external communications.

• Maintain an organized and accessible system for documents and important records.

• Add real-time value by handling routine administrative tasks efficiently, allowing senior professionals to focus on higher-value work.

• Provide a seamless support experience that frees up senior resources to operate at higher levels of effectiveness.

• Ensure that all administrative tasks are handled in a timely and professional manner, improving overall team efficiency

How to Apply: Please send your CV and a cover letter to HR@genesta.eu before May 15.

We look forward to hearing from you!

Let me know if you'd like any changes or further details!

Ann Kron ann.kron@genesta.se